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What you get?
- Fully bi-directional and automatic sync between your systems
- Most in-depth integration with the touch points
- Out of the box integration features
- Easy personalization as per your business requirements
Available Integration Touchpoints
- additional features
- New Customer
New customer’s account, contact information, billing and shipping address etc. will be synchronized to SAP Business One Business Partner Master Data.
- Existing Customer
Existing web customer’s details are downloaded to SAP Business One automatically in real time.
- Guest Customer
As per business requirement, the connector can be configured to sync the guest customer’s information such as contact and address, to SAP Business One with a different B.P Code for easy tracking. Merchants can plan for further marketing activity for these guest customers based on their contact information.
- List Items in different categories
List SAP Business One items in the e-commerce web store as simple, configurable, bundled, grouped, downloadable and even virtual type of products.
- Attach multiple images to an item
SAP User can attach multiple images along with an item before uploading it to Magento e-commerce web store.
- Maintain different pricelists in different websites
The ability to attach SAP Business One pricelists with Magento websites allows an Item to have different prices in different websites based on the SAP Business One pricelist.
- Group-wise pricing
Multiple customer groups defined in Magento can be associated with its corresponding SAP Business One price lists to facilitate Customer group wise pricing in Magento.
- Maintain exact inventory level
Real-time Stock Update from SAP Business One to maintain exact inventory level in the eCommerce store.
- APPSeCONNECT can be configured to support different levels of Inventory sync as per requirement, it supports In Stock-Committed+Ordered Inventory or In Stock-Committed Inventory Levels.
- Period and volume discounts
Period and volume discounts on items can be set from SAP and it will be reflected in the web store.
- Easy download of products
Download existing simple, configurable, grouped, bundled and virtual type web products to SAP Business One in just one click.
- Product details update
Updation made in product details on Magento can be instantly made to reflect in SAP Business One Item Master Data.
- Sales order sync – Web customers
All the Magento sales orders placed by the web customer will instantly be converted into SAP Business One Sales Orders.
- Sales order sync – Guest customers
All the web sales orders placed by the guest customers will be transformed into SAP Business One Sales Orders.
- Order Approval process
Web Orders can be synced back to SAP B1 as draft sales orders, providing an opportunity to SAP B1 users for an order approval process, checking payment, stock and even customer validation. With APPSeCONNECT, Business Owners can even choose which web orders will sync back to SAP B1 through a dynamic mapping screen.
- Payment method sync
APPSeCONNECT will sync back payment method from Magento to SAP Business One in sales. In case of online payment, transaction ID will be synced back to SAP Business One sales order along with payment mode (PayPal/Authorize.Net, etc.) providing an option to SAP Business One users to charge the corresponding payment gateway website/provider.
- Web order status update
Once delivery invoice or A/R invoice is generated in SAP, web users can instantly get the updated information and shipment tracking number on Magento by viewing the web order status which will be changed from ‘pending/processing’ to ‘shipped/complete’.
- Order total calculation
Exact value mapping of tax and shipping charges are ensured for proper order total calculation while converting web orders into SAP Business One sales orders.
- Maintain same order value
APPSeCONNECT fully supports synchronization of the discounts to SAP Business One sales order and maintains the same order value both in Magento and ERP systems.
- Payment Gateway
The Magento store being integrated with a payment gateway, payment authorization and capture process will happen in the gateway website. On successful payment, the transaction ID will be returned and the order will get placed on Magento. Also the invoice will be instantly generated in eCommerce store. APPSeCONNECT will download the sales order, invoice to SAP Business One as ERP sales order and A/R reserve invoice with incoming payment along with the online payment transaction ID.
- Payment method details
In case capture process is required to be done after delivery dispatch. After the payment authorization we can download the payment method details as incoming payment in SAP Business One with the transaction ID.
- Credit Card Saved
If the Magento store is PCI – PA DSS compliant and if you are saving the credit card information in the eCommerce website, APPSeCONNECT can download these information to SAP Business One through sales order, A/R reserve invoice associated with an incoming payment which mentions the credit card Information, so that you can charge the credit card. Your SAP server will also need to be PCI compliant.
- Shipping method and Shipment charges
eCommerce shipping method and shipment charges will be fully mapped with SAP Business One shipping method and freight, through APPSeCONNECT.
- Shipment tracking number
SAP Business One user can put the shipment tracking no. in SAP Delivery Note and it will be synced to Magento.This tracking number is available in the storefront in the order details. Thus web customer can track his/her shipments using this tracking number.
Some unique features:
- APPSeCONNECT is fully able to cater product descriptions in multiple languages and perform an automatic currency conversion in between the sync process.
- APPSeCONNECT has the full capability to connect multiple websites with SAP Business One.
Additional B2B Features through InSync Magento B2B module for Magento Enterprise:
- Contact Person as Magento User
Each SAP Business One B.P contact person will be treated as an eCommerce user. Orders placed by the contact person in the web will sync back to SAP Business One and placed against the B.P Organization.
- Order and Invoice History
Showing sales order, invoice and delivery history to each contact person of an organization through Magento eCommerce website.
- Volume and Period Discounts
SAP Business One quantity level and period discounts will be mapped with Magento special and tier pricing, offering quantity level and special periodic discounted price in Magento-powered through SAP Business One.
- Partial Shipments and Invoice
Partial deliveries and invoices recorded in SAP Business One will be synced to Magento as partial shipments and partial web invoices.
- User Level and Order Approval
Multiple level of users can be created in Magento, organization-wise. Pricing of products, orders, and invoices can be made as ‘hidden’ from general users while it will be shown to financial managers of an organization. A web order approval mechanism logic can be defined where an order can pass through one or multiple approvers before syncing to SAP Business One for further processing.
- Credit Limit/Store Credits
Store credits can be used as a payment method in Magento and all contact persons of an organization can use that store credit when placing an Order. Store Credits will be connected to B.P credit limit of SAP Business One.
- Purchase Orders
Contact person can attach purchase order copy while checkout and Purchase Order can be used as a payment method in Magento.
- Sales Employee Module
SAP B1 Sales employees will have a special access in magento eCommerce, they can create/manage customer accounts and also can place sales orders on behalf of customers/customer contact.
- Customer Specific Product Catalog
As APPSeCONNECT B2B connector follows organization and contact person specific structure in Magento, so each organization can have specific product catalog in Magento. So in this way, some product catalog/category can be generic, while some others will be specific.
Watch the Integration of SAP Business One with Magento
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Benefits of Integration
Reduce Time to Replenish Inventory
Sales in your Ecommerce will get reflected at your ERP in real time. You can effectively plan your supply chain.
Process Orders Quickly
Improves order-processing efficiency of back office by automatically feeding web orders into ERP. Smooth and faster order fulfillment..
Automate Financial Entry
Ecommerce sales transactions get automatically and accurately recorded in your ERP. You have complete financial view of your business at any point in time.
Improve Customer Satisfaction
Your customer is always informed by having auto updates on each stage of their order fulfillment.
Avoid ‘Out of Stock’
Sync the stock updates on real time into web inventory. Eliminate ‘out of stock’ scenario.
Track Guest Checkouts
Guest customers and their sales orders are tracked in ERP. Convert guest buyers into loyal customers.
Still spending hours
in doing the stuff that can be automated?
We have a complex system, and team APPSeCONNECT has been able to troubleshoot, and provide solutions for many customizations. In two years we have had almost no downtime. As far as support, team APPSeCONNECT has been fantastic with helping us with upgrades, site launches, and syncing new features
Our main goal was to establish automated integration between our Ecommerce site and our back-office ERP. APPSeCONNECT ticked most of the boxes to fulfill our requirement and helped us save huge amount of time and resources by eliminating the need to manually capture and update data. APPSeCONNECT has simplified our day to day processing and is capable and flexible enough to match most of our business needs in terms of system integration.
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