In this dynamic world of eCommerce, maintaining scalability and efficiency is of utmost importance. As companies scale, managing operations across different platforms can become extremely complex and error-prone. Integrating Shopify with an ERP system offers an integrated solution to streamline the processes and ensure operational efficiency.
By ensuring product catalog sync across ERP and Shopify platforms, companies can allow smooth business operations. They can also automate inventory orders, customer data, and finances. The integration also offers real-time updates, which further help maintain transparency and enhance customer satisfaction.
So, here we are going to tell you all about ERP to Shopify Product Catalog Sync:
Identify Your ERP and Shopify Systems:
Before you start off with the ERP to Shopify Product Catalog Sync process, you must have a clear understanding of their capabilities. This will further allow you to ensure that the integration process gets carried out in a smooth and effective way:
Understanding Your ERP System:
Your enterprise resource planning (ERP) system is basically a software solution that allows companies to streamline their various core business processes. This includes HR, finance, supply chain, manufacturing, sales, and procurement. It offers a unified view of activity and also provides a single source of truth. There are a lot of ERPs available in the market that companies commonly use; this includes SAP Business One, Microsoft Dynamics 365, Oracle ERP Cloud, NetSuite, Odoo, etc.
Each ERP has its unique API capabilities, data structures, and integration methods, which will determine your exact integration strategy. Take your time to document which modules within the ERP systems contain product-related data, who has access to modify the product details, and what integration endpoints your ERP provides. Understanding the ERP structure will ensure that the integration process gets carried out in a smooth and streamlined manner.
According to the “IDC MarketScape Worldwide Saas and Cloud-Enabled Operational ERP Applications 2024-2025 Vendor Assessment” report, 43% of manufacturers plan to adopt new ERP solutions within two years.
Understanding Your Shopify System:
Shopify is a user-friendly eCommerce platform that allows small businesses to establish their presence online by setting up an online store and selling online. All these happen through one unified dashboard. Shopify merchants can easily build a modern online store and sell on seller markets, marketplaces, social media sites, and other websites via text, email, and chat. In-person selling is also possible on Shopify with its built-in Point of Sale (PoS) for retail stores, market sales, pop-up shops, etc.
It is important that you familiarize yourself with Shopify’s product data model before proceeding with the integration. You also need to understand how your Shopify system handles inventory tracking, product variants, and custom attributes. You must also make it a point to review the current product catalog structure in Shopify and identify any customization needs that you may have to implement during the integration process.
Shopify is a Leader in the 2025 Gartner® Magic Quadrant™ for Digital Commerce!
Benefits of Automating ERP-Shopify Catalog Sync:
In the 2025 Gartner® Voice of the Customer report, 91% of customers recommended Shopify, based on 47 reviews as of January 2025.
Automating ERP to Shopify Product Catalog Sync can offer your business a lot of benefits that are essential for growing businesses. So, let us take a quick look at what those benefits are:
Streamlined Shopify inventory management with the ERP:
As you know, ERP inventory management is one of the most vital areas where Shopify merchants face challenges. Without a centralized system, stock counts become inaccurate, and warehouses become easily over- or understocked. Manual updates across Shopify and ERP are also time-consuming. Shopify ERP integration helps in real-time data sync between the Shopify and ERP systems. Also, when you sync ERP and Shopify catalog, you get to reduce manual labor, enjoy real-time updates, and also enhance staff productivity to a significant extent.
Automated order processing:
Managing the orders manually can be prone to errors. It is also a time-consuming affair. When the Shopify catalogs are synced with your ERP systems, every order can automatically trigger order processes like fulfillment, invoicing, financial reporting, etc. This integration can benefit the order-to-cash cycle by reducing processing time and also enhancing accuracy. It also offers improved financial transparency.
Improved customer experience:
Customers always expect faster order processing, accurate information, and personalized information. Through Shopify ERP catalog sync, the customer’s journey improves. The customers are able to get unified access to data. The order fulfillment becomes seamless. With Shopify ERP integration, proactive communication also takes place. Automated alerts are generated for delays or back orders. This further helps improve transparency.
Scalable growth:
Growing Shopify businesses often hit rock bottom when operations rely on disconnected systems and manual processes. The product catalog integration ERP Shopify helps businesses achieve the required scalability; this is done by automating workflows and offering the data visibility required for business expansion. It also connects the disconnected systems, allowing for centralized inventory management. This reduces manual configuration. You also get to enjoy multi-channel support with the integration.
As per research, brands on Shopify launch 20% faster and stay on budget three times more often on average, which turns a platform migration from a risk into a competitive advantage.
Related Read: Modern ERP Solutions For eCommerce & Supply Chain: ERP Integration For eCommerce Platforms
What Data Can Be Synced Between ERP and Shopify?
The biggest advantage associated with ERP to Shopify Product Catalog Sync is the ability to synchronize data in real time. Whenever an action occurs in Shopify, it automatically gets updated in ERP and vice versa. This eliminates duplication, delays, and errors. Here are some of the major data types that can be synchronized between the two systems:
The core data types synchronized include:
- Products: SKUs, prices, descriptions, categories
- Customers: Names, contact information, addresses, order history
- Orders: Order ID, line items, taxes, discounts, shipping details
- Inventory: Stock availability across all warehouses and channels
- Financials: Invoices, payments, credits, revenue, and tax records
It is also important for you to map the fields across two systems and apply data transformation techniques whenever required.
Field mapping examples show how this works:
- Shopify “Order ID” → ERP “Sales Order Number”
- Shopify “SKU” → ERP “Item Code”
- Shopify “Customer Email” → ERP “Customer Record ID”
Best practices for syncing product data between ERP and Shopify:
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How to Sync Your Product Catalog?
Automated product catalog sync requires you to follow a systematic approach. You must carefully design your integration strategies and proceed accordingly. This will allow you to make the maximum use of the integration. Your business will also achieve the desired profitability within a very short tenure.
Step 1: Identify Source and Destination Systems
The first step towards integrating your ERP and Shopify system is identifying the source and destination. Your ERP serves as the source from which the data originates and is maintained. Shopify is the destination where the data is displayed to the customers and is used for online transactions.
You need to have proper documentation of your source and destination systems, including production and test environments, API access credentials required, etc. You must also create a workflow defining the various stages of the integration process.
Step 2: Choose an Integration Approach
Next, you need to choose the right integration approach. Here are some of the most popular integration approaches for ERP Shopify integration:
Native Shopify ERP integration connectors:
Native connectors are basically pre-built integration tools that are offered by Shopify apps or ERP vendors. They can be used to connect two systems out of the box. They are ideal for businesses that are looking for a reliable solution without having to go through technical complexities. They are easy to set up, and preconfigured workflows are easily available.
Custom API development:
Custom API integration is a flexible method of integrating Shopify with ERP. They allow businesses to design standard workflows between Shopify and ERP. This kind of integration is used when businesses have unique needs and complex data transformations are required.
iPaaS integration:
iPaaS is basically a cloud-based integration platform that allows you to build and deploy any number of integrations, whether on-prem or in the cloud. This kind of integration leverages cloud technology. Shopify ERP integration using iPaaS offers better synchronization, enhanced scalability, and quick implementation. For instance, APPSeCONNECT, which is a leading iPaaS solution provider, can help integrate the various systems in your business environment without the slightest difficulty.
Step 3: Map Product Fields
Field mapping can be used to define how the data elements in ERP correspond to the various fields in Shopify. This ensures that the data flow is consistent across the various systems during ERP to Shopify data synchronization. It is vital to map the product field in ERP to the corresponding fields in Shopify for every data element that you are using.
Also, ensure that you understand how exactly you are going to handle all those fields that do not have direct connections. You should also come up with data transformation rules for such situations where direct mapping is not possible. This will allow a consistent flow of data from the ERP to the Shopify system.
Step 4: Set Up Sync Triggers
The next step is to determine what events will trigger data synchronization between your ERP and Shopify system. This includes scheduled sync with data transfer that occurs at regular intervals or even-based sync that is triggered by particular business scenarios. You must also ensure that system performance is maintained while creating sync triggers, as frequent triggers can slow down your system. You should also configure error-handling techniques to ensure data accuracy.
Step 5: Test and Validate
It is really important for you to thoroughly test your systems and integrations before you actually go live. Set up a testing environment that mimics the production environment for ERP integration for Shopify store and conduct comprehensive testing that covers synchronization of various data types, handles various data variants, and also ensures proper error handling. You must also validate data accuracy by comparing synced products in Shopify against the various source records in ERP. Also, verify relationships like product collections and validate whether the inventory levels match precisely.
Step 6: Monitor and Maintain
Once your integration is live, it falls within your responsibility to constantly monitor the systems and make sure that proper functionality is maintained. You must also bring about the necessary changes to the integration as your business evolves. You can also try setting up various monitoring systems, which will constantly monitor the integration in real time and provide you with feedback on the completion status. The monitoring system must also identify failed synchronization and track the business performance. You should also audit your data regularly to prevent any discrepancies.
How iPaaS Simplifies the ERP-Shopify Sync?
iPaaS integration serves as the ideal way to achieve ERP to Shopify Product Catalog Sync. iPaaS comes with various prebuilt connectors that are designed to start the integration with around 50% to 90% of the work done. They just require some minor tweaking by the integration partner to complete the integration process. iPaaS also includes maps and transformations to speed up the development of integration workflows and business rules for defining integrations between the various systems.
APPSeCONNECT stands out as one of the top Shopify-ERP integration providers. With APPSeCONNECT, you can unlock the full potential of your Shopify store by integrating seamlessly with your ERP system. The Shopify ERP integration ensures real-time synchronization across the systems. You can easily sync product fields ERP Shopify. The integration also eliminates manual data entry and automates key workflows like inventory tracking, order fulfillment, order management, customer data handling, etc.
APPSeCONNECT’s Adherence to Security and Compliance Measures:
When it comes to dealing with bulk data, like in the case of Shopify ERP integration, maintaining data security and compliance are paramount.
APPSeCONNECT follows various compliance features like:
- ISO 27001 certified
- SOC 2 (Type II) certified
- GDPR Compliance
- HIPAA compliance
Know more about APPSeCONNECT’s compliance aspects by clicking here!
APPSeCONNECT also implements various important security features like:
- SSO (SAML)
- RBAC (Role-Based Access Control)
- SCIM provisioning
- 2FA (Two-Factor Authentication)
- Domain capture
Deloitte reveals that 92% of organizations are gearing up to enhance their regulatory compliance capabilities within the next three years. |
Watch APPSeCONNECT In Action!
Proveedora PGP, which happens to be one of the leading eCommerce businesses in Mexico, specializing in building automotive tires for cars and trucks, opted for APPSeCONNECT’s Shopify ERP integration to streamline its business operations. The company’s existing integration presented a unique challenge related to its ERP systems. The connections caused various disruptions, including site crashes.
It was also getting difficult for the company to maintain smooth and reliable connections with vital processes like order management, inventory management, payment sync, etc. By opting for APPSeCONNECT’s Shopify and SAP Business One integration, the company was able to achieve 100% data sync. Its errors were reduced by 60%. The company also experienced a 50% increase in revenue generation within a few days.
Build a Unified Commerce Ecosystem:
In this way, by opting for ERP to Shopify Product Catalog Sync with APPSeCONNECT, you can ensure that your eCommerce business experiences an excellent boost. You can also witness a sharp increase in revenue generation. Also, with APPSeCONNECT’s enhanced iPaaS platform, you can easily enjoy the various benefits associated with Shopify ERP integration. You can also scale your business as and when required without any hurdles.
Frequently Asked Questions
The sync frequency depends entirely on your business needs. Real-time sync occurs at frequent intervals. You can also opt for priority syncs based on certain business conditions.
Yes, most iPaaS platforms provide you with the option to sync multiple Shopify stores from one ERP system.
In such a case, you can opt for various error handling and rollback mechanisms to maintain data consistency.
