Modern IPAAS PLATFORM
SAP Business One and Magento (Adobe Commerce) Integration
SAP Business One Magento integration is made easy with APPSeCONNECT’s modern iPaaS. The Magento SAP integration connector can automate critical business processes and streamline your organizational data efficiently.
Companies automating their business through APPSeCONNECT
Endpoints for SAP Business One Magento Integration
Customer
Item
Order
Price
Payment
Shipment
Standard Features Covered in Our Magento SAP Business One Integration Template
Orders
- Newly placed web orders in Adobe Commerce / Magento will be synced to SAP Business One as Sales Orders against a default customer. The following order details will be synced from the ERP sales order:
- Item details
- Magento Order Number
- Quantity
- Item Price
- Discounts
- Taxes and Shipping Charges
Items
- Items in SAP Business One will be synced to Adobe Commerce / Magento as Simple and Configurable Products.
- Items with variants will also sync seamlessly from SAP Business One to Adobe Commerce / Magento
- For B2C scenario, a fixed pricelist of SAP Business One will act as the base price for Adobe Commerce / Magento.
- Quantity Level Discount will also be synced from SAP Business One to Adobe Commerce / Magento.
- The integration supports listing item prices in Multiple Currencies.
Inventory
- Warehouse-specific In-hand quantity or Inventory available in SAP Business One will be synced to Adobe Commerce / Magento.
- Automatic stock updates from SAP Business One to Adobe Commerce / Magento prevent overcommitment of stock during eCommerce sales process.
Fulfillment / Shipment
- When Sales Order are fulfilled in SAP Business One, shipment is also processed and is synced from SAP Business One to Adobe Commerce / Magento, updating the web order status.
- Tracking number for the order is also maintained in the ERP
Orders
- Newly placed web orders in Adobe Commerce / Magento will be synced to SAP Business One as Sales Orders against a default customer. The following order details will be synced from the ERP sales order:
- Item details
- Magento Order Number
- Quantity
- Item Price
- Discounts
- Taxes and Shipping Charges
Items
- Items in SAP Business One will be synced to Adobe Commerce / Magento as Simple and Configurable Products.
- Items with variants will also sync seamlessly from SAP Business One to Adobe Commerce / Magento
- For B2C scenario, a fixed pricelist of SAP Business One will act as the base price for Adobe Commerce / Magento.
- Quantity Level Discount will also be synced from SAP Business One to Adobe Commerce / Magento.
- The integration supports listing item prices in Multiple Currencies.
Inventory
- Warehouse-specific In-hand quantity or Inventory available in SAP Business One will be synced to Adobe Commerce / Magento, ensuring accurate stock levels through SAP B1 Magento integration.
- Automatic stock updates from SAP Business One to Adobe Commerce / Magento prevent overcommitment of stock during eCommerce sales process.
Fulfillment / Shipment
- When Sales Orders are fulfilled in SAP Business One, shipment details are processed and synced to Adobe Commerce / Magento as part of our Magento SAP B1 integration services.
- Tracking number for the order is also maintained in the ERP.
Customers
- B2B customers of SAP Business One and Adobe Commerce / Magento can be mapped, and Customer Add/Update will be synced between the platforms.
Pricelist
- B2B customer-specific pricelist will be synced from SAP Business One to Adobe Commerce / Magento to offer accurate customer-specific pricing.
Discounts
- B2B Quantity Discounts will be synced from SAP Business One to Adobe Commerce / Magento to maintain proper and offer accurate quantity discounts in eCommerce.
Invoices
- Invoices created and paid for in SAP Business One will be synced to Adobe Commerce / Magento and will update the Web Order Status in eCommerce.
Salespersons
- Salespersons maintained in SAP Business One will be synced to Adobe Commerce / Magento.
- These salespersons will have their own account to manage B2B customers and order within the portal.
Credit Limit
- Business Partner Credit Limit in SAP Business One will be synced to Adobe Commerce / Magento and will act as a Payment Method on the eCommerce side.
Note: Magento Open Source does not offer B2B features by default and often customizations/plugins available in market do not have proper APIs for ERP Integration. APPSeCONNECT offers a B2B Plugin for Magento Open Source which transforms it into a B2B Portal and has required APIs for ERP Integration.
Customer
- New Customer
New customer’s account, contact information, billing and shipping address etc. will be synchronized to SAP Business One Business Partner Master Data. - Existing Customer
Existing web customer’s details are downloaded to SAP Business One automatically in real time. - Guest Customer
As per business requirement, the connector can be configured to sync the guest customer’s information and address, to SAP Business One with a different B.P Code for easy tracking. Merchants can plan for further marketing activity for these guest customers based on their contact information.
Item
Item
- List Items in different categories
List SAP Business One items in the e-commerce web store as simple, configurable, bundled, grouped, downloadable and even virtual type of products. - Attach multiple images to an item
SAP User can attach multiple images along with an item before uploading it to Magento e-commerce web store. - APPSeCONNECT can be configured to support different levels of Inventory sync as per requirement, it supports In Stock-Committed+Ordered Inventory or In Stock-Committed Inventory Levels.
- Easy download of products
Download existing simple, configurable, grouped, bundled and virtual type web products to SAP Business One Item Master records. - Product details update
Updation made in product details on Magento can be instantly made to reflect in SAP Business One Item Master Data.
Stock
- Maintain exact inventory level
Real-time Stock Update from SAP Business One to maintain exact inventory level in the eCommerce store.
Order
- Sales order sync – Web customers
All the Magento sales orders placed by the web customer will instantly be converted into SAP Business One Sales Orders. - Sales order sync – Guest customers
All the web sales orders placed by the guest customers will be transformed into SAP Business One Sales Orders. - Order sync as draft sales order (optional)
Web Orders can be synced back to SAP B1 as draft sales orders, providing an opportunity to SAP B1 users for an order approval process, checking payment, stock and even customer validation. With APPSeCONNECT, Business Owners can even choose which web orders will sync back to SAP B1 through a dynamic mapping screen. - Order total calculation
Exact value mapping of tax and shipping charges are ensured for proper order total calculation while converting web orders into SAP Business One sales orders. - Maintain same order value
APPSeCONNECT fully supports synchronization of the discounts to SAP Business One sales order and maintains the same order value both in Magento and ERP systems.
Price
- Maintain Pricelist between SAP Business One and Magento eCommerce
The ability to synchronize SAP Business One item price from specified pricelist with Magento website item price. - Period and volume discounts
Period and volume discounts on items can be set from SAP and it will be reflected in the web store.
Payment
- Payment Gateway
The Magento store being integrated with a payment gateway, payment authorization and capture process will happen in the gateway website. On successful payment, the transaction ID will be returned and the order will get placed on Magento. Also the invoice will be instantly generated in eCommerce store. APPSeCONNECT will download the sales order, invoice to SAP Business One as ERP sales order and A/R reserve invoice with incoming payment along with the online payment transaction ID. - Payment method details
In case capture process is required to be done after delivery dispatch. After the payment authorization we can download the payment method details as incoming payment in SAP Business One with the transaction ID. - Credit Card Saved
If the Magento store is PCI – PA DSS compliant and if you are saving the credit card information in the eCommerce website, APPSeCONNECT can download these information to SAP Business One through sales order, A/R reserve invoice associated with an incoming payment which mentions the credit card Information, so that you can charge the credit card. Your SAP server will also need to be PCI compliant. - Payment method sync
APPSeCONNECT will sync back payment method from Magento to SAP Business One in sales. In case of online payment, transaction ID will be synced back to SAP Business One sales order along with payment mode (PayPal/Authorize.Net, etc.) providing an option to SAP Business One users to charge the corresponding payment gateway website/provider.
Shipment
- Shipping method and Shipment charges
eCommerce shipping method and shipment charges will be fully mapped with SAP Business One shipping method and freight, through APPSeCONNECT. - Shipment tracking number
SAP Business One user can put the shipment tracking no. in SAP Delivery Note and it will be synced to Magento. This tracking number is available in the storefront in the order details. Thus web customer can track his/her shipments using this tracking number. - Some unique features:
APPSeCONNECT has the full capability to connect multiple websites with SAP Business One (subject to have multiple license).
Additional Features
Additional B2B Features through InSync Magento B2B module for Magento Enterprise:
- Contact Person as Magento User
Each SAP Business One B.P contact person will be treated as an eCommerce user. Orders placed by the contact person in the web will sync back to SAP Business One and placed against the B.P Organization. - Group-wise pricing
Multiple customer groups defined in Magento can be associated with its corresponding SAP Business One price lists to facilitate Customer group wise pricing in Magento. - Order and Invoice History
Showing sales order, invoice and delivery history to each contact person of an organization through Magento eCommerce website. - Volume and Period Discounts
SAP Business One quantity level and period discounts will be mapped with Magento special and tier pricing, offering quantity level and special periodic discounted price in Magento-powered through SAP Business One. - Partial Shipments and Invoice
Partial deliveries and invoices recorded in SAP Business One will be synced to Magento as partial shipments and partial web invoices. - User Level and Order Approval
Multiple level of users can be created in Magento, organization-wise. Pricing of products, orders, and invoices can be made as ‘hidden’ from general users while it will be shown to financial managers of an organization. A web order approval mechanism logic can be defined where an order can pass through one or multiple approvers before syncing to SAP Business One for further processing. - Credit Limit/Store Credits
Store credits can be used as a payment method in Magento and all contact persons of an organization can use that store credit when placing an Order. Store Credits will be connected to B.P credit limit of SAP Business One. - Purchase Orders
Contact person can attach purchase order copy while checkout and Purchase Order can be used as a payment method in Magento. - Sales Employee Module
SAP B1 Sales employees will have a special access in magento eCommerce, they can create/manage customer accounts and also can place sales orders on behalf of customers/customer contact. - Customer Specific Product Catalog
As APPSeCONNECT B2B connector follows organization and contact person specific structure in Magento, so each organization can have specific product catalog in Magento. So in this way, some product catalog/category can be generic, while some others will be specific.
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Customer Success Stories
Connect multiple Magento websites to the SAP ERP system, even when it follows different business scenarios – B2B or B2C!
APPSeCONNECT has helped Premier Research Labs seamlessly integrate two Magento stores with two databases of SAP Business One and has aided to their success and growth of the business.
Efficiently Manage and Grow Your Business With SAP Business One and Magento Integration
Related Resources
Articles and Guides to Help You With Your Integration and Automation Journey
