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SAP Business One and Magento Integration

SAP Business One and Magento integrations made easy with APPSeCONNECT’s modern iPaaS. The SAP Business One and Magento connector can automate critical business processes and streamline your organizational data efficiently.
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Transforming over 1250 organizations across the globe
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SAP Business One with Magento

APPSeCONNECT is a modern and intelligent Integration Platform as a Service (iPaaS) which can seamlessly connect your entire application stack and streamline data flow across all your systems to eliminate silos, unify operations and drive alignment.
SAP BUSINESS ONE + MAGENTO

Integration Endpoints

  • New Customer
    New customer’s account, contact information, billing and shipping address etc. will be synchronized to SAP Business One Business Partner Master Data.
  • Existing Customer
    Existing web customer’s details are downloaded to SAP Business One automatically in real time.
  • Guest Customer
    As per business requirement, the connector can be configured to sync the guest customer’s information and address, to SAP Business One with a different B.P Code for easy tracking. Merchants can plan for further marketing activity for these guest customers based on their contact information.

Item

  • List Items in different categories
    List SAP Business One items in the e-commerce web store as simple, configurable, bundled, grouped, downloadable and even virtual type of products.
  • Attach multiple images to an item
    SAP User can attach multiple images along with an item before uploading it to Magento e-commerce web store.
  • APPSeCONNECT can be configured to support different levels of Inventory sync as per requirement, it supports In Stock-Committed+Ordered Inventory or In Stock-Committed Inventory Levels.
  • Easy download of products
    Download existing simple, configurable, grouped, bundled and virtual type web products to SAP Business One Item Master records.
  • Product details update
    Updation made in product details on Magento can be instantly made to reflect in SAP Business One Item Master Data.

Stock

  • Maintain exact inventory level
    Real-time Stock Update from SAP Business One to maintain exact inventory level in the eCommerce store.
  • Sales order sync – Web customers
    All the Magento sales orders placed by the web customer will instantly be converted into SAP Business One Sales Orders.
  • Sales order sync – Guest customers
    All the web sales orders placed by the guest customers will be transformed into SAP Business One Sales Orders.
  • Order sync as draft sales order (optional)
    Web Orders can be synced back to SAP B1 as draft sales orders, providing an opportunity to SAP B1 users for an order approval process, checking payment, stock and even customer validation. With APPSeCONNECT, Business Owners can even choose which web orders will sync back to SAP B1 through a dynamic mapping screen.
  • Order total calculation
    Exact value mapping of tax and shipping charges are ensured for proper order total calculation while converting web orders into SAP Business One sales orders.
  • Maintain same order value
    APPSeCONNECT fully supports synchronization of the discounts to SAP Business One sales order and maintains the same order value both in Magento and ERP systems.
  • Maintain Pricelist between SAP Business One and Magento eCommerce
    The ability to synchronize SAP Business One item price from specified pricelist with Magento website item price.
  • Period and volume discounts
    Period and volume discounts on items can be set from SAP and it will be reflected in the web store.
  • Payment Gateway
    The Magento store being integrated with a payment gateway, payment authorization and capture process will happen in the gateway website. On successful payment, the transaction ID will be returned and the order will get placed on Magento. Also the invoice will be instantly generated in eCommerce store. APPSeCONNECT will download the sales order, invoice to SAP Business One as ERP sales order and A/R reserve invoice with incoming payment along with the online payment transaction ID.
  • Payment method details
    In case capture process is required to be done after delivery dispatch. After the payment authorization we can download the payment method details as incoming payment in SAP Business One with the transaction ID.
  • Credit Card Saved
    If the Magento store is PCI – PA DSS compliant and if you are saving the credit card information in the eCommerce website, APPSeCONNECT can download these information to SAP Business One through sales order, A/R reserve invoice associated with an incoming payment which mentions the credit card Information, so that you can charge the credit card. Your SAP server will also need to be PCI compliant.
  • Payment method sync
    APPSeCONNECT will sync back payment method from Magento to SAP Business One in sales. In case of online payment, transaction ID will be synced back to SAP Business One sales order along with payment mode (PayPal/Authorize.Net, etc.) providing an option to SAP Business One users to charge the corresponding payment gateway website/provider.
  • Shipping method and Shipment charges
    eCommerce shipping method and shipment charges will be fully mapped with SAP Business One shipping method and freight, through APPSeCONNECT.
  • Shipment tracking number
    SAP Business One user can put the shipment tracking no. in SAP Delivery Note and it will be synced to Magento. This tracking number is available in the storefront in the order details. Thus web customer can track his/her shipments using this tracking number.

Some unique features:

  • APPSeCONNECT has the full capability to connect multiple websites with SAP Business One (subject to have multiple license).

Additional B2B Features through InSync Magento B2B module for Magento Enterprise:

  • Contact Person as Magento User
    Each SAP Business One B.P contact person will be treated as an eCommerce user. Orders placed by the contact person in the web will sync back to SAP Business One and placed against the B.P Organization.
  • Group-wise pricing
    Multiple customer groups defined in Magento can be associated with its corresponding SAP Business One price lists to facilitate Customer group wise pricing in Magento.
  • Order and Invoice History
    Showing sales order, invoice and delivery history to each contact person of an organization through Magento eCommerce website.
  • Volume and Period Discounts
    SAP Business One quantity level and period discounts will be mapped with Magento special and tier pricing, offering quantity level and special periodic discounted price in Magento-powered through SAP Business One.
  • Partial Shipments and Invoice
    Partial deliveries and invoices recorded in SAP Business One will be synced to Magento as partial shipments and partial web invoices.
  • User Level and Order Approval
    Multiple level of users can be created in Magento, organization-wise. Pricing of products, orders, and invoices can be made as ‘hidden’ from general users while it will be shown to financial managers of an organization. A web order approval mechanism logic can be defined where an order can pass through one or multiple approvers before syncing to SAP Business One for further processing.
  • Credit Limit/Store Credits
    Store credits can be used as a payment method in Magento and all contact persons of an organization can use that store credit when placing an Order. Store Credits will be connected to B.P credit limit of SAP Business One.
  • Purchase Orders
    Contact person can attach purchase order copy while checkout and Purchase Order can be used as a payment method in Magento.
  • Sales Employee Module
    SAP B1 Sales employees will have a special access in magento eCommerce, they can create/manage customer accounts and also can place sales orders on behalf of customers/customer contact.
  • Customer Specific Product Catalog
    As APPSeCONNECT B2B connector follows organization and contact person specific structure in Magento, so each organization can have specific product catalog in Magento. So in this way, some product catalog/category can be generic, while some others will be specific.

Organizations are Transforming Customer Experience Through Integration

APPSeCONNECT Customers
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PRANA Organics successfully automated their entire business cycle by integrating their ERP with other applications and saved valuable time and effort.
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Josie Maran Cosmetics efficiently managed thousands of orders per week and automated business processes with APPSeCONNECT’s seamless integration capabilities.
Richardson improved efficiency in sales and inventory management, streamlined their operation and unlocked efficient B2B integration through APPSeCONNECT.

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APPSeCONNECT’s protocol-based adapters can be used by any application which follows a standard protocol (like FTP/Secure FTP, SOAP, REST, SMTP) and if a business uses legacy applications that supports these protocols, they can directly use the in-built generic adapters to transfer data into the system without the need to write an adapter from scratch.

Integration Resources

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